This past year I have been getting busier and the amount of work that I have, has more then doubled. I needed to come up with a solution that would allow me to manage my daily tasks of running a web business and

having to be at multiple places.

Here are some of the problems that I ran into:

• Needed to answer business emails on the go
• Needed access to all of my clients files on the go
• Internet goes down at home and I still needed to meet a deadline
• Needed a clients name and address while I was at the post office
• Needed a secure storage solution for Passwords
• Needed access to my notes where ever I go, making the notes actually usable.
• Wanted to be able to search through my notes (It would be nice to search through PDF’s and images)
• Needed Automatic file backup in case of hard drive failure
• Wanted an easy way to backup photos taken on my phone during a meeting
• Needed to access my chat logs from multiple computers and iPhone
• Needed to access to thousands of bookmarks on any browser and my iPhone
• Needed to track time spent on a project from multiple computers and iPhone
• Wanted to view a website that’s on my computer, on my iPhone with limited effort. And Vice Versa
• Needed to make a To Do task/checklist when an idea or task is mentioned or comes to mind
• Needed to send files to a client while out of the office
• Wanted a business phone number that I can use with any phone

The list is pretty big as you can see and these are only the tip of the ice berg of the things I needed. Basically it came down to; I need to have everything with me, wherever I go, all of the time.

After I did some research and plenty of testing(nearly 6 months and hundreds of tools) with trial and errors I came to use the following tools which allow me to work from anywhere.

• Bookmarks
• Notes (text, audio, video, images and PDF’s)
• Business checklists from Notes
• Website from PC to Phone instantly
• FREE or $5/month

• Secure passwords and notes
• Send a password to email
• FREE for $1/month

• Automatic online file backup
• Send files to a client while away from the office
• Send client a link to a large file without requiring them to login to somewhere
• FREE for 2GB

• Access to personal and business emails
• Quick searches in all email
• One place for all contacts
• FREE

• To Do Tasks with notes
• Due dates and Notifications
• FREE or $2/month

• Microsoft Office replacement on the go
• Quick form creation
• FREE

• Web based Instant Messenger client
• AIM, MSN, Gtalk, Yahoo, ICQ and more
• FREE

• Meeting Dates
• Email, Text Message and web based notifcations
• FREE

• Web based phone number
• Voicemail to text transcripts
• Emailed transcript of voicemail
• FREE

• Web based photo storage
• Send photos from mobile phone to online storage for backup
• FREE for 1GB

• Time tracking
• Task management
• Billing
• Email notices of new project/tasks
• FREE

• Web based access to my computer (terminal service)
• Version on iPhone makes it possible to connect to my main computer on the go
• FREE or $69.95 for Pro

• Access to all of the above tools on the go without a laptop
• Hands down, the best tool for anyone running a business
• $99.00-$299.00

I’ve been using most of these tools now for over 6 months and it has dramatically reduced my stress and increased productivity. I can’t imagine what it would be like if I didn’t have these tools, but I am always
looking for tools to help streamline my work flow.

If you have a tool(s) that you find useful please feel free to share it so that others who read this can choose the tool(s) that works for them.